{"id":4004,"date":"2018-05-02T13:27:28","date_gmt":"2018-05-02T19:27:28","guid":{"rendered":"http:\/\/localhost:10010\/?p=4004"},"modified":"2026-04-28T22:48:54","modified_gmt":"2026-04-29T03:48:54","slug":"how-to-make-your-own-custom-seating-chart-digitally","status":"publish","type":"post","link":"https:\/\/www.greenvelope.com\/blog\/how-to-make-your-own-custom-seating-chart-digitally\/","title":{"rendered":"How to Make Your Own Custom Seating Chart Digitally"},"content":{"rendered":"<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4005\" src=\"https:\/\/www.greenvelope.com\/blog\/wp-content\/uploads\/How-to-Make-Your-Own-Custom-Seating-Chart-Digitally.jpg\" alt=\"How to Make Your Own Custom Seating Chart Digitally\" width=\"850\" height=\"584\" srcset=\"https:\/\/www.greenvelope.com\/blog\/wp-content\/uploads\/How-to-Make-Your-Own-Custom-Seating-Chart-Digitally.jpg 850w, https:\/\/www.greenvelope.com\/blog\/wp-content\/uploads\/How-to-Make-Your-Own-Custom-Seating-Chart-Digitally-300x206.jpg 300w, https:\/\/www.greenvelope.com\/blog\/wp-content\/uploads\/How-to-Make-Your-Own-Custom-Seating-Chart-Digitally-768x528.jpg 768w\" sizes=\"auto, (max-width: 850px) 100vw, 850px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">The last of your RSVPs have rolled in, you\u2019ve secured an accurate headcount, and any remaining big-picture logistics have been sorted out. Now is the perfect time to build a seating chart for your event\u2014without completely losing your mind. It\u2019s possible (we promise!) Greenvelope recently launched a new feature to streamline seat assignments and we can\u2019t wait to share it with you. Keep scrolling for more information and tips!<\/span><\/p>\n<p><!--more--><\/p>\n<h3><strong>When to Start Your Seating Chart<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Start building your seating chart about two to three weeks before your event date, right around the time those last-minute RSVPs trickle in and you\u2019re close to finalizing the guestlist. <\/span><\/p>\n<h3><strong>Consider Your Floor Plan<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Before you start assigning seats, be sure to get a feel for the floor plan at your venue. In addition, we recommend checking in with your event coordinator or venue contact to see if tables are included in your rental contract. If so, be sure to note the number of available tables and what shapes and sizes they come in. If tables are not included, ask your contact if they can recommend a floor plan that has worked well in the past. Once you have that information, you\u2019ll be able to determine the best options to consider from a rental company. <\/span><\/p>\n<h3><strong>Determine How Many Tables You\u2019ll Need<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Your finalized guest list is an important tool for determining how many tables you\u2019ll need to have at your event. It\u2019s also important to consider the appropriate amount of people to seat at each table. You don\u2019t want to overfill a table and leave guests without enough elbow room, but you also don\u2019t want to under fill and discourage conversations. 60-inch round tables typically seat 8\u201310 adults comfortably, whereas a 6\u2019 x 30\u201d banquet table seats closer to 6\u20138 adults. (Here\u2019s a <\/span><a href=\"http:\/\/www.latentrentals.com\/occasions\/seating_planner.aspx\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">helpful resource<\/span><\/a><span style=\"font-weight: 400;\"> when considering the size of your tables.) <\/span><\/p>\n<h3><strong>Map Out Your Seating Chart<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Feel free to pass on any sticky notes and poster board. Online tools, like Greenvelope\u2019s <\/span><a href=\"https:\/\/support.greenvelope.com\/hc\/en-us\/articles\/360023440434-Create-a-Seating-Chart\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">Seating Chart<\/span><\/a><span style=\"font-weight: 400;\">, can help you streamline the process of mapping out seat assignments (without any paper cuts or endless erasing!) The drag-and-drop functionality allows you to easily change your table size, shape, and position in the space. You can even automatically assign tables in a way that keeps any linked contacts (like families and plus-one guests) together. <\/span><\/p>\n<h3><strong>Naming Tables in Your Seating Chart<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Whether you want to number each table or assign them by name, Greenvelope\u2019s Seating Chart lets you decide how to best distinguish your seating chart. Depending on your event, it can be fun to show a little personality with creative table names! <\/span><\/p>\n<h3><strong>Make Quick, Easy Adjustments to Your Seating Chart<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Chances are, you\u2019ll need to make adjustments to your seating chart. The good news? You\u2019ll find that quick, last-minute adjustments become effortless with digital mapping. Instead of manually erasing, the drag-and-drop functionality makes updating easy!<\/span><\/p>\n<h3><strong>Print Your Finalized Floor Plan and Seating Chart<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Once you\u2019re finished, Greenvelope makes it easy to print a physical copy of your floor plan and seating chart. These printouts are especially helpful to any external vendor who will be working in your event space (like a calligrapher or your day-of coordinator!) <\/span><\/p>\n<p><span style=\"font-weight: 400;\">For step-by-step instructions, visit Greenvelope\u2019s <\/span><a href=\"https:\/\/support.greenvelope.com\/hc\/en-us\/articles\/360023440434-Create-a-Seating-Chart\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">how-to article<\/span><\/a><span style=\"font-weight: 400;\">! Happy planning!<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>The last of your RSVPs have rolled in, you\u2019ve secured an accurate headcount, and any remaining big-picture logistics have been sorted out. Now is the perfect time to build a seating chart for your event\u2014without completely losing your mind. It\u2019s possible (we promise!) Greenvelope recently launched a new feature to streamline seat assignments and we [&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":4005,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[229,234],"tags":[1176,1175,1173,1174],"class_list":["post-4004","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-parties","category-event-planning","tag-how-to-make-fundraiser-seating-chart","tag-how-to-make-wedding-seating-chart","tag-how-to-make-your-own-custom-seating-chart-digitally","tag-make-custom-seating-chart"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.9 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Make Your Own Custom Seating Chart Digitally | Greenvelope Blog<\/title>\n<meta name=\"description\" content=\"The last of your RSVPs have rolled in, you\u2019ve secured an accurate headcount, and any remaining big-picture logistics have been sorted out. 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